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Permanent Delete

When content is deleted in Intranet DASHBOARD it is placed in an application Recycle Bin. In order to empty these recycle bins and clear the system on a regular base utilize the ‘Permanent Delete’ function. 

Permanent Delete will automate the clean up of recycle bin files, as based on the Config Settings for each application where recycle bin and permanent delete is enabled.

Permanent Delete is disabled by default in Config Settings, but once set will control:

How long deleted items are kept in the recycle bin for specific applications

How many versions are kept of entries in the iD Version Control for certain applications

This user guide will explain how to enable the Permanent Delete Process for all applications.


Enable Permanent Delete

Note: You must be an Admin Superuser to perform the following steps.

1. Login to the Admin

2. Go to Utilities > Config Settings > Version Control > Enable Version Deletion

3. Set to TRUE

Permanent delete process:


    - It goes through each application in alphabetical order by its application code

    - Then all entities that have been deleted for over an x number of days(value is determined by config Setting) are permanently deleted from the system.  However their files are not deleted at this stage, they are just placed in a stack waiting to be deleted.

    - Once all the applications have been gone through, the files will be deleted.



When running the ‘Permanent Delete’ process, a stored timer event will be executed to start the clean up and will automatically run on weekends.


Files deleted will be added to the permanent deletion queue and removed when permanent delete is run each week.


There are two separate automation processes.  One is that content, that has been expired for x number of days is automatically deleted (placed into the recycle bin):


Name Expired time before the auto delete process is run

Code AUTOMATIC_DELETION = 1


The other is that content that has been in the recycle bin for x number of days is permanently deleted regardless of whether it was expired, to begin with or not:


Name Days deleted before permanent delete occurs

Code DAYS_DELETED_BEFORE_PERMANENT_DELETION



 
 
 

Permanent Delete for everything



When running the ‘Permanent Delete’ process, a stored timer event will be executed to start the clean up and will automatically run during the weekends.


Files deleted will be added to the permanent deletion queue and removed when permanent delete is run each week.


To set up the permanent delete process the following config Setting should be set:


Name Days deleted before permanent delete occurs

Code DAYS_DELETED_BEFORE_PERMANENT_DELETION

Value [Days deleted before permanent delete occurs]

 Automatic delete for expired documents 

 




Permanent delete for ALL applications


TO DO

 
 
 
iD Help refers to iD 8
 
 
 
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