Private Groups Overview

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Private Groups

Private Groups are invited only collaboration spaces. These private & secure groups allow for two or more people to chat, share files, content updates and provide feedback in a secure space. Pin your favorite Private Groups to follow and be notified about new posts.

This process is conducted through the Front End of iD and will depend on the level of Security applied.

Private Groups

Add a Private Group and Owner Settings

Managing Members and Member Settings

Editing a Private Group

Viewing a Private Group

Deleting a Private Group

Security

Add Private Group

Note: Whoever creates a Private Group is the Owner of that Private Group. As an Owner, you have permissions to perform set actions on this Private Group, that override any Security settings, i.e. Your Private Group is not governed by Security. These actions include View/Post to a group, Edit Group, Delete Group, Undelete Group, Delete Other's Posts, Delete Other's Comments.

To Add, a Private Group goes to your Profile via the Breadcrumb bar or User Profile Component.
From the Editing Toolbar click on Private Groups and select Add Private Group

An Add Private Group pop up will be initiated, complete the following fields:

Title: This is the name of your Private Group. The URL will automatically be populated, based on the Title you have entered
Description: Add some further information about your Private Group here. The description will be viewable to members of this group

Click the Add button

The Private Group will be presented in the Private Groups tab within My iD

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Add Members to a Private Group

Note: Members are granted a level of permissions to View and Post in the Private Group. It is not necessary to give Members any security for this to occur.

Whilst viewing the Private Group, click on Add Members below the description of the Private Group

or

In the Editing Toolbar click on Actions > Add Members

An Add Members pop up will be initiated, click on Add Members button

Search for a User from Database or Active Directory and then select the check box next to the user's name.

Click on an OK button to add the user to the members Private Group.

Continue adding Members in the same manner, then click Add at the bottom of the window

At the top of the Private Group, there is a members count
You can click on a number of members at any time to view and to manage the members of the Private Group

All Members can View all Posts and Post to the Private Group.

Remove User/s from a Private Group

To remove members select the Members Count or from the Profile Toolbar, select Actions > Manage Members

You will be presented with a Manage Members pop up.

Select the check box of the relevant users you wish to remove as a member and then select the Remove button located at the bottom of the pop-up.

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Editing a Private GroupTo edit the settings of a Private Group, select Actions from the Editing Toolbar, and then select Edit Private Group Settings.

The Edit Private Group pop up will be initiated allowing you to make updates to the fields as outlined in Add Private Group

Viewing a Private Group
To view the Private Group and start collaborating with members go to your Profile via the Breadcrumb bar > then select Private Groups tab

or

Select the My Private Groups option in the User Profile Component if this is available within the intranet layout.

Here you will be directed to the Private Groups tab within My iD.
From here you can view the Private Groups Directory with a list of groups that you're a member of.
There is a My Private Groups panel located to the left of the Private Groups Directory.

Select the Private Group Title either in the Private Group Directory or the My Private Groups Panel.

Once viewing the Private Group you can either post a message, image, file or video to the feed.

NOTE: #hash tagging content will be seen my users that are not a part of the group.

Deleting a Private GroupTo delete a private group go to view the Private Group, then from the Editing Toolbar select Actions > Delete Private Group

You will be prompted with a delete confirmation.

Select the OK button to confirm the deletion

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