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Process Tool

Adding a new process

Please, login to The Admin  to complete the following steps.

  1. Select Manage Processes from the Process Tool menu

    Step 1



  2. Select the applicable folder

    Step 2



  3. Click Add Process

    Step 3




  4. Optional: to copy an existing Process, select Copy an existing Process and select the Category and Process from the available drop-down options (Note: copying an existing Process will pre-populate the Add Process wizard with the details from the selected Process)

    Step 4




  5. Enter the Details as required:






    • The Name is displayed as a heading for the page


    • The Description is displayed when users visit the link to the process; the description should explain what the process is about, who should use it, as well as perhaps how long the process should take to complete


    • The Owner (and corresponding Email) of the Process is the person who by default appears on the subsite as the "line manager" of the people completing the process. Enter the owner's name in the first textbox, and email beside it


    • Select Active if you would like users of the intranet to be able to access this process now; if unticked, users of the intranet will not be able to access the process until you make it active



  6. Click Next to continue

    Step 6



  7. Click Add Step

    Step 7




  8. Enter the Details of the step:

    Step 8




    • The Name is displayed as a subheading when the user is carrying out this step


    • The URL is the location of the content for this step (eg this could be a page on the intranet or internet)


    • Select Active to make this step active in the Process; if unticked, this step will not be accessible by users of the intranet until made active


    • Select Content Published Page if the URL entered above is a content published page; this will remove the header and footer from the published document and stop the navigation menu from displaying when users view this step of the process



  9. Click Add Step to save and add the step



  10. Repeat steps 7-9 to add additional steps to the process



  11. When all steps have been added, review the steps and ensure they are in the correct order. The process will follow the steps in order from top to bottom in the list displayed; use the up and down arrows to modify the order

    Step 11




  12. Click Next to continue

    Step 12




  13. Enter the Completion details of the process as required:


     



    • Select Email Process Owner to send the Process owner an email every time the process is completed. Once ticked, a button will be displayed. Click Modify Email to modify the email content that will be sent to the Process owner. Where it says [process], the name of the process will be inserted, and the name of the user completing the process will be inserted where [processUser] is written. Select Update User Email when modifications are complete


    • Select Email Process User to enable the user completing the process to be emailed once they have completed the process. Once ticked, a button will be displayed. Click Modify Email to modify the email that will be sent to the Process user. Where it says [process], the name of the process will be inserted, and the name of the user completing the process will be inserted where [processUser] is written. To upload a file (eg with further information that the user should keep), click Browse, select a file and click Upload. This file will be attached to the email. Select Update User Email when modifications are complete


    • The Completion Message is displayed to the users in the process window upon completion of all steps



  14. Click Next to continue

    Step 14




  15. Review the details, click Back to make changes

    Step 15



  16. Click Finish to save

    Step 16
 
 
 
 
 
 
iD Help refers to iD 8
 
 
 
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