Index

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iD CMS

iD CMS allows for creation, management, publishing and the discovery of pages and files.

Contents

What is an iD CMS File?

Introduction and Features

Topic Index

What is an iD CMS Page?

Introduction and Features

Topic Index

What is an iD CMS Template?

Introduction and Features

Topic Index

What is an iD CMS Folder?

Introduction and Features

Topic Index

Configuring pages for Mobile Devices

Devices and Display Modes

Configuring pages for mobile

Administrator actions

Reporting on Page actions & status

Reporting on Page security settings

What is an iD CMS File?

iD CMS Files is where you manage your files and is the destination to find, upload, edit and share files. There is Lightbox preview that provides you with background, history & context about the file.

Features of iD CMS Files:

Each file has its own URL - you can create links to the files
Files are managed from their respective iD CMS Folder. This folder structure adopts the same filing concept as your PC or network folders, e.g. create a folder for a particular topic, then create and store pages related to the topic into it
Security settings govern who can view, edit and approve files - read more about security here

Topic Index

1. Adding and Editing Files	2. Managing Files

Adding file(s)	Viewing Files (Lightbox Preview)

Bulk Uploading Files	Edit Properties

Resolving conflicts and fixes	Version Control

Editing File(s)	Download File

#Channels & @Mentions	Copy Link

Metatdata	Move File(s)

iD CMS Security	Delete File(s)

	Map to Network Drive

	Metadata Overview

	Security

Back to Top

What is an iD CMS Page?

iD CMS Pages are how information and content is displayed on the intranet to your users. Pages are used to structure and present content, they also enable content from other areas of iD to be reused i.e. News. Users with appropriate security credentials can contribute to site content via the Front End of the intranet using iD CMS pages.

Features of iD CMS Pages:

Different formatting and styles available - you can structure content to match your requirements
Pages are based on templates, which set the underlying page structure and dictate what can be added / edited on a page
Components are used to build content on a page by dragging and dropping them within the page
Each component is built for a specific purpose, e.g. insert a picture into the Image Component; including a Google map using the HTML Component; writing text in the Formatt Text Component
Each page has its own URL - you can create links to or from it to any other page or URL
Pages are managed from their respective iD CMS Folder. This folder structure adopts the same filing concept as your PC or network folders, e.g. create a folder for a particular topic, then create and store pages related to the topic into it
Security settings govern who can view, write and approve page content - read more about security here

Topic Index

1. Creating and Editing Pages	2. Managing Pages	3. Working with Components

Creating a page	Actions Menu	How to:
		Create a table
Editing a page	Edit properties
		Add an image
#Channels & @Mentions	Moving pages
		Insert a map
Metatdata	Deleting pages
		Add a video
Editing toolbar	Reverting pages
		Write text
Adding components	Checking for broken links
		Advanced:
Saving a page	Setting a landing page	Available components

Linking to a page	Update page template	Adding new components

Instructional video	Set publish and expiry dates	Sharing components

	iD CMS security

	Changing ownership of content

	Metadata Overview

Back to Top

What is an iD CMS Template?

iD CMS Templates govern page look and feel, controlling how a page is structured, what components are available on a page and how those components function. A template can be created for each type of page, e.g. index page template, profile page template, welcome page template. Security settings govern who can create and edit templates and set which templates are available within an iD CMS folder.

Features of iD CMS Templates:

Template cell structure (columns and rows) determines where components can be placed on a page
Components can be locked down so that page creators have more/less flexibility in creating and editing their pages
Each template has version control, meaning you can revert to any saved version
Templates are managed from the folder they were created in and can be made available to other folder in that subsite and other subsites
Templates are set to active when in use; however templates can also be deactivated should they no longer be used
A suite of pre-built templates are available within the application which you can use or modify to meet your requirements
Default templates can be assigned, so that a page creator can create a page without having to select the correct templates

Topic Index

1. Creating and Editing Templates	2. Managing Templates	3. Managing Template Components

Creating a template	Updating template properties	Available components

Editing a template	Updating the template thumbnail	Adding new components

Editing toolbar	Version control
		Advanced:
Importing a pre-existing page/template	Deleting template
		Controlling Components
Creating rows and columns	Setting default templates
		Creating custom components
Editing cells	Assigning templates to subsites
		For Developers (API Components)
Adding components	Mobile devices

Saving the template

Back to Top

What is an iD CMS Folder?

An iD CMS Folder is used to store files, pages, and templates created on the site. Folders govern access to the file, page and template management based on security settings.

Features of iD CMS Folders:

Create multiple folders based on topics, administrators or work
Folders determine the organizational structure of your iD CMS files and page content, including which templates are available
Security applied on a folder is inherited by all subsequent files and pages created in that folder

Topic Index

1. Creating and Editing Folders	2. Managing Folders

Creating a folder	Editing Toolbar options

Edit a folder	Moving a folder

#Channels & @Mentions	Deleting a folder

Metadata	Viewing a folder

Folder View	View expired i tems

Security	Templates listing

	Available Templates

	Recycle Bin

	Changing Ownership of content

Back to: Apps

Back to Top

iD Help refers to iD 8

Viewing: {SubsiteLink}

{UsersFullName}

{Profile Name}

Show older comments

Show newer comments

{Profile Name}

{Profile Name}

Show older comments

Show newer comments

{Title}
in {Category}

{Title}
in {SubCategory}

{Title}
in {Calendar name}

{Title}
in {Room}

{Title}
in {Folder name}

{Title}

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in {Application Name}

{Title}
in {Subsite iD CMS}

{Title}
in {Subsite iD CMS}

{Title}
in {iD CMS Folder}

Share this component
Share Name	*
Add this component to current template Note: You must save the page to Live for this to take effect

Viewing: {SubsiteLink}

{UsersFullName}

{Profile Name}

Show older comments

Show newer comments

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{Profile Name}

Show older comments

Show newer comments

{Title} in {Category}

{Title} in {SubCategory}

{Title} in {Calendar name}

{Title} in {Room}

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{Title} in {iD CMS Folder}

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