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Approving Calendar Events

The following page explains how you can view and approve calendar events via the Front End of Intranet DASHBOARD.

In Company Calendar events can be added or edited by users with a security level of Creator, Contributor, Editor and Full Control.  Any events submitted by Creators and Contributors need to then be approved by users with a security level of  Editor or Full Control. Events added by Editors and Full Controls are automatically approved.

For more information on what each security level means in this application, click here.


Topics

Adding an Event that requires Approval
Viewing or Discarding an Event prior to Approval
Approving or Deleting an Event

 

Adding Events as a Creator or Contributor

When a user with the security level of Creator or Contributor adds an event, they undertake the following process:

  1. The user will Add Event
    The user is advised in red that:  This event will require approval before being displayed
    Once the user has completed the fields, the submission now Requires Approval, as shown below
    Note: The Event will not display until it has been approved

     



     
  2. On selecting OK, this message will display for the user:

     


     Now, the event will be hidden until approved. Read on for more information.

Viewing or Discarding an Event Awaiting Approval

Once the user has added an event, but prior to it being approved, they will be able to view their submission. This can be done by navigating to the My Events page. This page is accessible from the User Details area in the breadcrumb bar, as shown below. 

For instructions on adding User Details to the breadcrumb bar, click here

The My Events page is personalized by the user; displaying events that are to be approved. From here, users can access their own submitted events. If the event is no longer required, the user can Discard Submission, as shown below.

 

 Discard Submission. The system will request a confirmation of deletion.
    


Confirmation of deletion 


Approving an Event

  1. Access you're My Events page. This page is accessible from the User Details area in the breadcrumb bar, as shown below. 

    For instructions on adding User Details to the breadcrumb bar, click here

     


    The My Events page is personalized by the user, displaying events that are to be approved in the Requires Review area.

  2. Select the event to be approved
          

  3. The Event will open and can be edited as required. 
    You are advised in red that:  This event has been added but requires you to approve it before it will be displayed
    Once you have edited the details as required, the submission now needs to be Approved or Declined, see below.

      


     
  4. Once ready to approve, select Approve (or Decline) and add Comments from the Process Submission
    If Approved, the event will now display in the calendar.
    If Declined, the event will not display.

    Note: On approval or decline, the event creator will receive a standardized email advising the status of the event submission. To read more about setting standardized emails for Company Calendar, click here.

     


  5. The event will now appear on the calendar.

     

Back to Company Calendar

Back to Apps

 
 
 
 
 
 
iD Help refers to iD 8
 
 
 
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